YOUR TASKS AND RESPONSIBILITIES:
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- Provide administrative support to a Shipmanagement team, including coordination with inspection, crewing and technical purchasing
- Place and track service orders, update data, and align follow‑ups with the team members
- Check, process and distribute invoices and service documentation
- Maintain vessel, partner and responsibility data and ensure accurate absence and visit records in Cloud Fleet Manager
- Coordinate team travel arrangements (flights, hotels, transport, visas) in cooperation with internal interfaces
- Handle incoming and outgoing ship mail and arrange vessel‑related services (e.g., life raft exchange, BQS arrangements)
- Ensure timely issuance, updating and distribution of vessel certificates
- Manage the full stevedore damage process including documentation, tenders, repair coordination, follow‑up and settlement proposals
- Support compliance with ISM, ISO, GDPR and cyber security requirements within the department
- Provide guidance to trainees during their rotation in the inspection team